Why Do You Need A Guard Tour System?

Today many organisations use modern Guard tour systems. The latter’s popularity and sophistication is rising.

What is a guard tour system?

A guard tour system is a system employed by entities to record, monitor as well as implement guard tours and patrols in their assets. The objective is to verify that officers complete their tasks in predefined time intervals. There exists a big variety of guard tour systems. The 2 main types are Wand guard tour systems leveraging handheld devices and cloud guard tour systems harnessing mobile as well as cloud technology.

Using Guard tour systems, one can verify and log the time that a particular guard does his guard tour. This is achieved via scanning certain checkpoints in his patrol area. Checkpoints are put in certain locations either on buildings or on other locations of a site. The on-site personnel scans various checkpoints, monitors and logs events, dispatches SOS alerts as well as reports to the clients in real-time.

Advantages of having a guard tour system

• Brings down training duration as well as expenses

As instructions are supplied to the officer on reaching a checkpoint the training duration is significantly slashed both for new personnel and experienced personnel patrolling respective areas. In the event of an incident the system displays a form guiding the personnel through collecting the needed data.

• Real time access

A quality guard tour system takes action on threats and issues in real time. It captures data and dispatches it to the guards as well as supervisors immediately. The manager or owner of the property can see via the system if the guards have visited all the check points, the number of guards who have checked in and the location they have checked in.

• Automates the process and eliminates the paper work

Instead of humans using pen and paper to record details and submit to supervisors who escalate it to the clients the software does the job. Hence the job is dome bereft of human error and much faster than humans do. Considerable time and effort is saved in the process. Accuracy is better and reaction to untoward incidents is expedited. Security of data is enhanced as it is not stored in physical cabinets or other kind of storage. Information is stored in the cloud which offers superior security as well as anytime anywhere access.

• Ease of reporting

Leveraging voice-to-text technology users can dictate information directly into the mobile instead of typing. The system can be programmed to email daily activity reports to the client. Reports can be crafted even by beginners and cover all essential details.

Other reasons for using Guard Tour System is simplicity of use, enhanced accountability, effectively log and access history, make sure each security guard visits all checkpoints, more reliable than older systems, sophisticated data analysis, the usage of GPS monitoring and more.