How to encourage employee attendance
Unfortunately in many sectors employee attendance is a problem. It isn’t necessarily a lot of staff members, but there’s usually one consistent offender.
Employees not showing up for work can bring about a number of issues. So how can you tackle this problem and encourage your staff to remain punctual and actually attend?
Firstly you should create an attendance policy. This should state what you expect in terms of attendance, when non-attendance is acceptable and the consequences of not attending. Telling your employees your expectations makes sure that there’s no excuse for non attendance.
Secondly you’re going to need to track attendance. This includes allowed holidays, sick days and unscheduled absences. If you know this information you can track the serial offenders. You’ll also be able to inform staff members how many holidays they have left.
You should also offer incentives to attend. A great way to do this is offer a prize for the people who have had the best attendance over the year. It shows that you’re willing to reward those who make a conscious effort to get to work on time and thus encouraging others to follow suit. On the flip side of this you should also make sure that you’re addressing the problematic employees. If they don’t feel any consequence they’re going to continue to do it.
If you’re a supervisor then it’s your job to implement these things. You’re the one leading a team so never be afraid to stand up to an issue. You should make sure you’re setting a good example too. If you’re regularly late, why should your staff turn up on time?
Prepare to be flexible with employees as there are some circumstances that mean they’ll be late in. Perhaps they have a doctor’s appointment? Maybe a member of their family has fallen ill? If they let you know in advance you should show them that it isn’t a problem.
Lastly think of implementing time and attendance reporting. If employees know that you’re monitoring the time they clock in, they’ll be much more likely to make an effort to get to work on time.
Encouraging attendance doesn’t have to be an uphill battle. Just show that you’re going to be fair if the circumstances need it, but they’ll be consequences if they don’t adhere to your policy.