Proof of Presence Reporting for Cleaning Services And Safety Monitoring
It is even more essential in this changing world that you ensure workplaces are a clean, hygienic and safe environment for staff, visitors, and members of the general public.
The carrying out of risk assessments and monitoring of all cleaning services is becoming mandatory and the cleaning regimes within all organisations are being increased in frequency to reduce the possible spread of infection via contaminated surfaces and objects within the workplace.
So how do you provide accurate reporting of when an area was cleaned and checked?
Proof of Presence/Patrol Management Solutions have been utilised for many years to monitor that cleaning teams are regularly checking and cleaning all workspace environments and communal areas. This has mainly been under the auspices of a Health & Safety Policy to ensure they are fulfilling their Duty of Care.
The systems are used to prove that an operative was at the location, at what time, and whether any task was undertaken e.g., Deep clean performed, Bathroom facilities cleaned and checked, worksurfaces disinfected. They are also used as a preventative measure to prove that any spillages were removed to avoid potential slips and falls.
Over many years Guard Patrol Products have worked with companies who specialize in proof of presence solutions to help design systems that provide our clients with the equipment they need to achieve the results they require. With a variety of options available including. Real-Time with a man down and lone worker, static/multi-site solutions, Biometric logging on, and Voice prompt, all of which provide the detailed electronic reporting required to accompany your risk management documentation or to support any insurance claim.
All of our solutions are simple to install and set up. Once the Checkpoints are in place the information is collected via the hand-held Data reader and an electronic report can be generated identifying each location visited and any action taken. A selection of predefined reports can then be used to analyse the stored data.
All information can be searched by various criteria including date and time, location, area and personnel this can be viewed on screen, printed, exported or saved to PDF and emailed.
|NO||Company Name||Guard||Checkpoint Name||Event Name||Reader Code||Patrol Time|
|1||ABC Facilities Management||Duty Manager||Main Reception||Area checked||0401-17230020||08/03/2018 9:12:22|
|2||ABC Facilities Management||Duty Manager||Ball Room Fire Exit||Deep clean undertaken||0401-17230020||08/03/2018 9:12:28|
|3||ABC Facilities Management||Duty Manager||Ball Room Fire Exit||Floor cleaned||0401-17230020||08/03/2018 9:12:41|
|4||ABC Facilities Management||Duty Manager||Kitchen||Area cleared and santitised||0401-17230020||08-03-2018 09:12:46|
|5||ABC Facilities Management||Duty Manager||Bin Store||Area cleared and santitised||0401-17230020||08/03/2018 9:12:53|
|6||ABC Facilities Management||Paul Smith||Main Reception||Deep clean undertaken||0401-17230020||08/03/2018 9:13:13|
|9||ABC Facilities Management||Paul Smith||Ball Room Fire Exit||Deep clean undertaken||0401-17230020||08/03/2018 9:13:37|
|11||ABC Facilities Management||Paul Smith||Kitchen||Deep clean undertaken||0401-17230020||08/03/2018 9:13:48|
|14||ABC Facilities Management||Paul Smith||Loading Bay||Area cleared and santitised||0401-17230020||08/03/2018 9:14:22|
For more information on our range of proof of presence cleaning/monitoring/reporting solutions or if you would like to discuss your exact requirements in more detail, please do not hesitate to Contact our sales team on 0800 817 4259