Fire Wardens Patrol Monitoring System

Fire Alarm Monitoring System | Fire Prevention System | Fire Patrol Reporting System | Fire Warden System

There are over 100,000 fires reported in the UK every year. Fire outbreak is a major problem, especially in places like residential apartments, high-rise office buildings, and public places, directly causing millions of pounds of losses.

Prevention is indeed better than the cure in case of fires, which is why it’s suggested to deploy fire marshals aided by a fire monitoring system. Our experts at Guard Patrol Products take the problem of fire outbreaks seriously and have designed the leading Fire Alarm Monitoring System powered by our Data Reader series.

Designed to improve how fire marshals work, our system is designed for fire watch, fire alarm monitoring, fire equipment checking, and fire patrol reporting especially for hotels and apartment blocks.

As you may be aware, the daily tasks of the fire marshal include the following routine activities:

  • Regularly checking that fire exits and escape routes are not blocked. This includes opening fire doors to make sure there are no obstructions outside.
  • Checking that the fire extinguishers haven’t been moved and that their servicing is up to date.
  • Making sure nothing is covering any emergency exit break glass or fire alarm call point.
  • Guarding against the accumulation of rubbish. A combustible fire risk.
  • Regularly checking that emergency lighting is working (inside and outside the building).
  • Checking fire and disaster alarms weekly.
  • Carrying out periodic inspections to ensure that all parts of the premises are safe.
  • Before locking up at night, make sure that there are no obvious dangers left behind and that no combustible material is lying around and all doors and windows are securely fastened.

If you would like a system that can

  • Monitor your fire wardens to ensure fire alarm monitoring is performed on time, 
  • All relevant locations are visited 
  • A record is kept of all actions and incidents plus 
  • Provide management reports that offer statistical information on patrol performance

The Minitool Pro system can also be configured to record weekly, quarterly, half-yearly, and annual checks or services of your fire alarm system. Generating unalterable reports that identify who performed the task, the actual location or system component that was checked or serviced, a description of the task, and a date and time stamp to confirm when the check or service was performed.

How does Fire Monitoring System work?

Initially, locations or fire alarm system components are identified by a Touch Button that can be mounted to a wall, door frame, or system component using a number of different fixing options. This device is hermetically sealed, made from stainless steel, is very robust, and contains a unique serial number that is registered in the MiniTool Pro Software’s database with an appropriate description, e.g Main Lobby, Reception Fire Exit, Ballroom Emergency Call Point, etc. These serial numbers are read via the MiniTool Pro data reader that can store up to 60000 readings all with a date time stamp. An event book or multiple event books, that contains ten Touch Buttons can then be registered in the database with pre-defined descriptions of tasks or actions that are routinely carried out by the Fire Marshall, e.g. Pass, Fail, Obstruction, Obstruction Removed, etc. Personnel Touch Buttons can also be used to identify staff members who use the MiniTool Pro Data reader.

A typical patrol would start with the fire warden registering his or her Personnel Tag on the MiniTool Pro Data reader, e.g. telling the system who is using the reader. The fire marshal then visits a location within the building or a specific system component and reads the Touch Button that is being used to identify it. The system automatically records the date and time of this reading. A pre-defined task or action can now be read from the event book. We now know who performed the task, at what time and date, the location they visited, or the system component they checked along with the task or action performed.

At the end of the patrol, the MiniTool Pro Data reader is connected to the management computer via a USB data transfer cable, and the recorded information is transferred into the Patrol Management software’s database. This data forms a chronological log of the serial numbers, that the system then associates with their registered descriptions, to form meaningful reports that have been tailored to your hotel, tower block, or public building. A selection of predefined reports can then be used to analyze the stored data. A sample Excel report is detailed below:

NoCompany NameGuardCheckpoint NameEvent NameReader CodePatrol Time
1ABC FacilitiesDuty ManagerMain Reception 0401-1723002008/03/2018 9:12:22
2ABC FacilitiesDuty ManagerBall Room Fire ExitObstruction0401-1723002008/03/2018 9:12:28
3ABC FacilitiesDuty ManagerBall Room Fire ExitObstruction Cleared0401-1723002008/03/2018 9:12:41
4ABC FacilitiesDuty ManagerKitchen 0401-1723002008/03/2018 9:12:46
5ABC FacilitiesDuty ManagerBin Store 0401-1723002008/03/2018 9:12:53
6ABC FacilitiesPaul smithMain ReceptionSmoke Detector Pass0401-1723002008/03/2018 9:13:13
7ABC FacilitiesPaul smithMain ReceptionFire Call Point Pass0401-1723002008/03/2018 9:13:22
8ABC FacilitiesPaul smithBall Room Fire ExitSmoke Detector Pass0401-1723002008/03/2018 9:13:31
9ABC FacilitiesPaul smithBall Room Fire ExitFire Call Point Pass0401-1723002008/03/2018 9:13:37
10ABC FacilitiesPaul smithKitchenSmoke Detector Pass0401-1723002008/03/2018 9:13:43
11ABC FacilitiesPaul smithKitchenFire Call Point Pass0401-1723002008/03/2018 9:13:48
12ABC FacilitiesPaul smithKitchenFire Extinguisher Present0401-1723002008/03/2018 9:14:00
13ABC FacilitiesPaul smithBin Store 0401-1723002008/03/2018 9:14:13
14ABC FacilitiesPaul smithLoading BayEmergency Lighting Pass0401-1723002008/03/2018 9:14:22

If you would like to discuss your exact requirement in more detail or would like any further information, please do not hesitate to contact our sales team on 0800 817 4259.

Frequently Asked Questions:

Reporting on the tasks of the Fire Marshal including the following routine activities:

  • Routine checks that fire exits and escape routes are not blocked. This includes opening fire doors to make sure there are no obstructions outside. Fire Doors are not left open.
  • Checking that the fire extinguishers have not been moved and that their servicing is up to date.
  • Making sure nothing is covering any emergency exit break glass or fire alarm call point.
  • Guarding against the accumulation of rubbish. A known combustible fire risk.
  • Regularly checking that emergency lighting is working (inside and outside the building).

The Mini tool Pro Patrol Monitoring system can monitor your fire wardens to ensure that all patrols are performed on time, that all relevant locations are visited and that an accurate electronic record is kept of all actions and incidents plus management reports that can provide statistical information on patrol performance.

The WM5000ES Mini Tool Data Reader is robust, IP67 rated, and includes additional features such as:

  • An Impact detection system to help reduce vandalism.
  • Up 200 Alarm Pre-sets, to remind a user when a patrol is due
  • A pedometer to monitor how many steps are taken between checkpoint readings
  • The device has a lithium polymer rechargeable battery, so after one 3hour charge, the reader will operate for up to 30 days at 500 reading per day.
  • An Integrated torch.
  • 60000 Event Memory

These wallets are used to record an incident or an event (Such as ‘’Checked and secured rear fire doors’’) during a patrol and will show the exact time that the itemised event/incident was recorded in the tour report.

The Mini Tool Pro System has a full 24 Month Warranty. The only items not covered are wilful damage and vandalism. We also provide hot-line telephone support which is available from 08:30 to 17:30, Monday to Friday and is free of charge.

Guard Patrol Products

Give us a call today on 0800 817 4259 and one of our team will be happy to discuss your specific requirements and advise you on the most suitable options available to you.

Guard Patrol Products

Give us a call today on 0800 817 4259 and one of our team will be happy to discuss your specific requirements and advise you on the most suitable options available to you.

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