Top 7 features of key management systems
Whatever be the type of your business security is paramount. There are areas in your establishment where everybody has access. However, there exist physical spaces which must have restricted access. Certain equipment and information cannot be shared with all and sundry. Earlier keys were used to implement security. But manual key management systems cannot keep track of keys issued, keys returned, keys misplaced and other situations. Keys can also be tampered or duplicated. One needs a better and easier alternative. Automated/Electronic key management systems are more secure, computerized and far easier as well as simpler to use.
Though there are many key management systems in the market consider your unique as well as specific needs and preferences into consideration before making a final decision. Find out the price, warranty period, size of the product as well as after sale service.
Different key management systems have some common as well as some unique/distinct features. We take a look at some of them.
Your establishment may not have the same physical space in the future. The number of staff or employees may grow or decrease in the feature. This affects the number of keys. Thus, providers of key management systems have electronic key cabinets of different sizes.
The logging of key transactions is done by a software. So, the administrator can view when a particular key was issued or when it was returned both quickly and easily. Tracking key status is simple. This measure makes your staff cautious and responsible in key handling as the latter are both accountable and traceable. The administrator has the facility to grant privileges to different users to restrict or prevent key access.
Generally, keys are stored in steel cabinets. The latter is difficult to break into. If somebody tries to break open the cabinet an alarm will go off alerting the security staff.
Contemporary key management solutions are designed keeping user-friendliness in mind. Training is also provided to the administrator as well as users on how to efficiently and effectively use the system.
Multiple methods of authentication
RFID cards, PIN’s and Biometric identification are some of the popular and secure modes to access keys.
24X7 Video surveillance
This is an extra layer of security that modern key management systems have. This was rare in manual key systems. Whenever someone tries to access a key or any other activity the event is recorded and real-time video footage is made available. So, any attempt at fraud or malpractice is immediately detected. The perpetrators can be easily identified.
Power back up
In cases of a power outage, the key management system will be operating as usual thanks to the battery backup.